The best password managers for businesses in 2025

We know that there are still many small and medium-sized businesses that share passwords via spreadsheets or Slack messages. We also know that this is not only organizational chaos but also a recipe for disaster. It only takes one well-disguised phishing email for an employee to click where they shouldn’t and for the entire team’s security to collapse.

The good news is that this has a solution, and it is much simpler than it may seem. A password manager designed for teams centralizes everything in one place, facilitates access control, allows quickly disabling accounts in seconds, and provides visibility into the real status of the passwords we use daily. In short: it improves efficiency, control, and above all, peace of mind.

In this article, we will show which password managers truly work in business environments. NordPass Business scored the highest: a 9.4 out of 10, closely followed by 1Password Business, with a 9.1 out of 10. Next, we explain why.

Which option to choose?

What characteristics should a good enterprise password manager have?

When looking for a corporate password manager, it is not enough to just store passwords securely. We need a tool that adapts to the business environment, facilitates collaboration, and strengthens security without complicating our daily routine. Below, we highlight the essential features:

1. End-to-end encryption and zero-knowledge architecture

It is essential that the manager uses end-to-end encryption, such as the 256-bit AES standard, to ensure only authorized users can access the credential database. Additionally, zero-knowledge technology and architecture guarantee that not even the service provider can access the data, offering an extra layer of security. This is especially important when handling sensitive data like credit card numbers.

2. Cross-platform compatibility and cloud synchronization

A good manager must be compatible with various operating systems and devices, allowing users to access their credentials from anywhere. It is especially important that these have apps for mobile devices, generally on Android and iOS systems. Furthermore, the cloud synchronization process ensures passwords are updated and available in real time, facilitating teamwork and mobility.

3. Robust and customizable password generator

The ability to generate secure and unique passwords is essential to avoid vulnerabilities. An effective generator allows customizing the length and complexity of passwords, adapting to the company’s security policies and reducing the risk of brute force attacks.

4. Secure autofill and 2FA code storage

The autofill feature speeds up access to applications and services, minimizing errors and saving time. Additionally, secure storage of two-factor authentication (2FA) codes in the manager enables quick and safe verification without depending on multiple apps.

5. Password, user, and access management

In a business environment, it is crucial to manage each user’s access permissions. A good manager allows assigning roles, establishing security policies, and revoking access immediately, which is vital to maintain data integrity and adapt to changes in the team.

6. Auditing and regulatory compliance

The ability to generate detailed reports on password and access usage is essential to comply with regulations like GDPR. These functions help detect unusual behavior, identify potential security breaches, and demonstrate compliance with internal and external policies.

7. Recovery options and efficient technical support

It is important to have recovery mechanisms in case the master password is forgotten, such as security questions or trusted contacts. Additionally, agile and accessible technical support ensures any issues are resolved quickly, minimizing interruptions in daily work.

Comparative Table of Password Managers

NordPass Business

NordPass Business stands out for offering a level of security typically seen only in solutions designed for large companies, but without all the complexity that usually comes with them.

The service uses XChaCha20-Poly1305 encryption, one of the most robust and modern on the market, and includes features such as breach scanner, passkey storage, and a very well-implemented integration with Google Workspace and Okta for SSO.

All of this together securely stores your passwords and makes it an ideal option for teams looking for something powerful yet easy to deploy.

Main Advantages of NordPass Business:

• Next-generation encryption (XChaCha20).
• Comprehensive quick off-boarding features.
• SSO with Okta and Google Workspace.
• Intuitive dashboard with no learning curve.

Main Disadvantages of NordPass Business:

• High reputation and customer satisfaction.
• No self-hosting option.
• Limited advanced customization options.
• Six-hour offline cache on desktop is Mac-only.

Price of NordPass Business and Support

The price of the Business plan from NordPass is €3.59 per user per month when subscribing to a two-year plan. If you prefer to pay annually, it increases to €3.99 per user per month. NordPass offers a 14-day free trial with no credit card required. It also has special discounts for educational and nonprofit organizations, although these must be requested individually through the sales team.

Regarding support, NordPass Business offers 24/7 customer service via live chat and email. In our tests, the response time was quick and the technical level of the support team quite solid. They also have a fairly comprehensive knowledge base.

Is NordPass Business easy to use?

Yes, its interface is clean, consistent, and works equally well on browser, desktop, or mobile. The administration console is very simple, even for those without cybersecurity experience.

1Password Business

1Password Business stands out for its focus on security and privacy, especially for teams that travel frequently. Its Travel Mode feature allows temporarily removing vaults containing sensitive information from devices, thus protecting data during travel.

Additionally, the Watchtower tool continuously monitors passwords, alerting about potential vulnerabilities and offering recommendations to strengthen security.

Main advantages of 1Password Business:

• Travel Mode protects sensitive data during international trips.
• Watchtower provides proactive alerts about weak or compromised passwords.
• Integration with Okta, Entra ID, OneLogin and Duo for SSO.
• Support for guest accounts, facilitating temporary access for external collaborators.

Main disadvantages of 1Password Business:

• Higher price compared to other market options.
• The interface has few customization options.

1Password Business pricing and support

The Business plan of 1Password is priced at €6.99 per user per month, billed annually. Additionally, the company offers a 14-day free trial with no credit card required. For educational and nonprofit organizations, it is recommended to contact the sales team directly to inquire about possible discounts.

Regarding support, 1Password Business provides 24/7 customer assistance via email and live chat. There is also an extensive knowledge base and regular webinars to facilitate adoption and platform usage.

Is 1Password Business easy to use?

Yes, its interface is modern and consistent across all platforms. Although some advanced features may require technical knowledge, the documentation and available resources make it easy for teams of different sizes to adopt.

Bitwarden Teams

Bitwarden Teams stands out as an open-source solution that combines solid security with remarkable flexibility. It allows companies to choose between a cloud deployment or hosting the service on their own servers, providing full control over the data. Additionally, it offers a command-line interface (CLI) and a RESTful API, facilitating integration and automation in DevOps environments.

Main advantages of Bitwarden Teams:

• Open source: Full transparency in the source code.
• Hosting options: Possibility of self-hosting or cloud use.
• Developer tools: CLI and RESTful API for custom integrations.

Main disadvantages of Bitwarden Teams:

• Basic interface: Less polished design compared to competitors.
• Learning curve: Requires technical knowledge for advanced configurations.
• Limited features: Some advanced features are only available in higher plans.

Bitwarden pricing and support

Bitwarden and its Teams plan costs €3.71 per user per month, billed annually. The company offers a 7-day free trial to evaluate the service. Additionally, educational and non-profit organizations can request special discounts by contacting the sales team directly.

Regarding support, Bitwarden Teams provides assistance through email and an extensive knowledge base. Users of the Teams plan have access to priority support, ensuring faster responses to their inquiries.

Is Bitwarden Teams easy to use?

Yes, although its interface is simpler than other managers, it is functional and straightforward. Users with technical experience will appreciate the customization options and available integration tools.

Dashlane Business

Dashlane Business stands out for combining password management with advanced security features, such as an integrated WireGuard-based VPN and dark web monitoring. These features provide an additional layer of protection for businesses, especially in environments where information security is critical.

Additionally, it offers real-time alerts on phishing attempts and a zero-knowledge security architecture, ensuring that only authorized users can access stored data.

Main advantages of Dashlane Business:

• Integrated VPN to protect employees’ Wi-Fi connections.
• Real-time phishing alerts to prevent social engineering attacks.
• Dark web monitoring that notifies about possible credential leaks.
• Integration with SSO and SCIM provisioning for efficient user management.

Main disadvantages of Dashlane Business:

• High price compared to other market solutions.
• No self-hosting option, which may be a drawback for some organizations.
• Interface can be complex for users without prior password manager experience.

Dashlane Business pricing and support

The Business plan of Dashlane costs €8 per user per month, billed annually. It also offers a 14-day free trial to evaluate the service before committing to a subscription.

Regarding support, Dashlane Business provides assistance through email and real-time chat. Business plan users have access to priority support, ensuring faster responses to their queries. They also have an extensive knowledge base and regular webinars to facilitate adoption and platform use.

Is Dashlane Business easy to use?

Yes, its interface is modern and consistent across all platforms. Although some advanced features may require a learning curve, the available documentation and resources make adoption easier for teams of different sizes.

Keeper Business

Keeper Business stands out for its modular architecture, allowing businesses to customize their password management solution according to their specific needs. Its zero-knowledge security approach, combined with ECC encryption, ensures robust protection and optimal performance on mobile devices.

Additionally, it offers a wide range of add-ons, such as Secrets Manager, Connection Manager, and BreachWatch, which expand its capabilities beyond basic password management.

Main advantages of Keeper Business:

• Modular architecture that allows adding features according to needs.
• ECC encryption that offers security and efficiency on mobile devices.
• Advanced add-ons like Secrets Manager and Connection Manager for comprehensive management.

Main disadvantages of Keeper Business:

• Extra costs for add-ons, which may increase the overall price.
• Complex pricing structure, which may be confusing for some users.
• Restricted advanced features: Some key functions are only available in higher plans or as add-ons.

Keeper Business pricing and support

The Business plan of Keeper costs €3.75 per user per month, billed annually, although there is also a Business Starter plan for €2 per user per month. It also offers a 30-day free trial to evaluate the service. Additionally, each Business plan user receives a free subscription to the family plan, adding extra value.

Regarding support, Keeper Business provides 24/7 assistance through email and live chat. It also offers resources like user guides, webinars, and an extensive knowledge base to facilitate product adoption and use.

Is Keeper Business easy to use?

Yes, its interface is intuitive and consistent across all platforms. Although the wide range of features and add-ons present an initial learning curve, the available documentation and resources make it easy to adopt for teams of various sizes.

Zoho Vault

Zoho Vault stands out by offering an affordable and functional password management solution, especially suitable for small businesses and organizations with limited budgets. Its native integration with other applications in the Zoho suite, such as Zoho Mail, Zoho Desk and Zoho CRM, enables centralized and efficient credential management.

Additionally, it provides essential features like Active Directory synchronization, multifactor authentication and folder-level password sharing, facilitating secure collaboration among teams.

Main advantages of Zoho Vault:

• Competitive pricing: Business plans from €0.90 per user per month and a free plan for personal use.
• Integration with the Zoho suite: Enables unified management of business tools.
• Robust security features: Includes multifactor authentication and end-to-end encryption.
• Cross-platform compatibility: Available on browsers and mobile devices.

Main disadvantages of Zoho Vault:

• Outdated user interface: May seem old-fashioned compared to more modern competitors.
• Limitation in browser extensions: Less variety compared to other solutions.
• Advanced features restricted: Some features are only available in higher-tier plans.

Zoho Vault pricing and support

Zoho Vault offers several pricing plans:

• Free forever: Free with basic features; for personal use.
• Standard: €0.90 per user per month, billed annually.
• Professional: €4.50 per user per month, billed annually.
• Enterprise: €7.20 per user per month, billed annually.

Additionally, Zoho Vault offers a 15-day free trial to evaluate the service. Regarding support, Zoho Vault provides assistance through email and an extensive knowledge base. Users on higher-tier plans have access to priority support and additional resources to facilitate product adoption and use.

Is Zoho Vault easy to use?

Yes, although its interface may seem somewhat outdated, Zoho Vault offers a simple and straightforward user experience. Additionally, the initial setup and password management are intuitive, allowing teams to quickly adapt to the system without extensive training.

RoboForm Business

RoboForm Business is characterized by offering an affordable and functional password management solution, especially suitable for small and medium-sized businesses. Its focus is on providing essential tools such as form autofill, secure password generation, and cross-platform synchronization, all backed by strong encryption and a zero-knowledge policy.

Additionally, its centralized administration interface allows administrators to efficiently manage users, security policies, and audits.

Main advantages of RoboForm Business:

• Competitive price: Plans from €3.33 per user per month, billed annually.
• Centralized management: Administration console to control users and security policies.
• Security features: Includes multifactor authentication, dark web monitoring, and AES-256 encryption.

Main disadvantages of RoboForm Business:

• Outdated interface: The desktop application may seem old-fashioned compared to competitors.
• Limited SSO options: Single sign-on integrations are less robust than those of other providers.

RoboForm Business pricing and support

The Business plan costs €3.33 per user per month, billed annually, and offers a 14-day free trial to evaluate the service. Additionally, there are discounts for long-term commitments and flexible billing options. Regarding support, RoboForm Business provides assistance through email and live chat.

Is RoboForm Business easy to use?

Yes, although its interface may seem somewhat outdated, RoboForm Business offers a simple and straightforward user experience. The initial setup and password management are also very intuitive, allowing teams to quickly adapt to the system without extensive training.

Passbolt Pro/Cloud

What does Passbolt Pro/Cloud stand out for?

Passbolt Pro/Cloud is distinguished by its focus on security and total user control. Based on OpenPGP encryption, it offers an open-source password management solution that allows organizations to choose between a self-hosted deployment (Pro) or a managed online version (Cloud). This flexibility makes it ideal for regulated industries that require a high level of compliance and customization. Additionally, its architecture allows seamless integration with existing tools, especially in environments already using Docker.

Main advantages of Passbolt Pro/Cloud:

• Robust encryption: Uses OpenPGP to ensure the security of credentials.
• Deployment flexibility: Option for self-hosting or using the managed cloud.
• Integration with existing tools: Compatible with Docker and other DevOps tools.

Main disadvantages of Passbolt Pro/Cloud:

• Learning curve: Requires familiarity with the command line for certain configurations.
• Less intuitive interface: May be less user-friendly for non-technical users.

Passbolt Pro/Cloud pricing and support

Both Passbolt Pro and Passbolt Cloud cost €45 per month for 10 users in their annual billing model, which equates to €4.50 per user per month. Both plans also include a 7-day free trial.

Additionally, there are discounts and special plans for non-profit and educational organizations. Regarding support, Passbolt Pro/Cloud offers email assistance with a response time of one business day.

Is Passbolt Pro/Cloud easy to use?

Passbolt Pro/Cloud is designed for technical teams and advanced users. Although its interface is functional, it may seem less intuitive for those unfamiliar with command-line tools or technical configurations. However, for teams experienced in DevOps or system administrators, it offers a powerful and customizable solution that integrates well into existing environments.

LastPass Business

LastPass Business stands out for offering a comprehensive password management solution for organizations of all sizes. Its combination of single sign-on (SSO) and multi-factor authentication (MFA) provides an additional layer of security, facilitating secure access to critical applications and data. Additionally, its centralized administration console allows administrators to efficiently manage security policies, users, and audits.

Main advantages of LastPass Business:

• Integrated SSO and MFA: Enhances security and simplifies access to enterprise applications.
• Centralized administration console: Facilitates user and security policy management.
• Advanced reports: Provides detailed analysis of password usage and security.

Main disadvantages of LastPass Business:

• History of security breaches: The incidents in 2022 and 2024 have affected the trust of some users.
• Advanced features like unlimited SSO and MFA require paid add-ons: Some key features are only available through additional payments.
• User interface may be less intuitive: Compared to competitors, the user experience can be less smooth.

Price of LastPass Business and support

The Business plan costs €6.50 per user per month, billed annually, and offers a 14-day free trial. For companies requiring advanced features, such as unlimited SSO and MFA, add-ons are available at an additional cost. Regarding support, LastPass Business offers assistance via email and an extensive knowledge base.

Is LastPass Business easy to use?

LastPass Business offers a simple and straightforward user experience. Initial setup and password management are intuitive, allowing teams to quickly adapt to the system without extensive training. However, some advanced features may present an additional learning curve.

Artificial Intelligence: Can AI Replace a Password Manager?

Artificial intelligence assistants like ChatGPT, Gemini and Claude can generate strong and unique passwords in plain text, which is very useful for understanding good security practices or automating related tasks.

However, these lack essential features, such as encrypted storage, device synchronization, autofill on websites and apps, and secure management of shared credentials.

Unlike dedicated password managers, AIs do not offer integration with single sign-on (SSO) systems, SCIM provisioning, or reports on security breaches across the password vault. Also, sharing passwords via AI involves copying and pasting unencrypted text, which represents a significant security risk for your company.

Basically, AI tools are useful add-ons for explaining security policies or helping with bulk data import, but they do not replace a real password manager. If you want secure and efficient credential management for your company, it is strongly recommended to use a dedicated password manager and employ AI only as support, not as a substitute.

Which option to choose?

The Best Password Managers Within Our Reach

After thoroughly analyzing the main options on the market, it is clear that there is no single perfect tool for all teams.

On one hand, NordPass Business stands out for its balance between enterprise-level security and simple management, while 1Password Business is ideal if we value a polished interface, especially in Apple environments. In any case, choosing well now is preventing bigger problems later.

What has helped us the most when comparing different alternatives has been testing each product in real scenarios and with real teams, so we didn’t just review features, but we installed, configured, and used each manager in collaborative environments to understand how it performs day-to-day. This practical approach, combined with the review of three external cybersecurity experts, supports each of our recommendations.

Our suggestion is clear: before committing to a long-term option, try them. All tools offer free trial periods, so it’s worth investing a few days experimenting with their functionality, usability, and how they fit with your team’s workflows. Cheap can be costly, but it’s also true that expensive is not always the best option.

And above all, let’s not wait for a scare. Implementing a robust password manager now is infinitely more economical and less painful than dealing with a data breach. If you use spreadsheets or messaging apps to share passwords with your team, you are unnecessarily exposed, so change your company’s habits as soon as possible. Our security and that of our clients deserve it.